How to Organize Emails

 

1479397382866

Our emails can get away from us. Even after you flag them, make a list, or save them for later replies, the inbox can get overwhelming. This leads to stress and anxiety. It can get so bad that you simply avoid looking at the inbox until absolutely necessary  which you risk missing an emergency.

Step 1: Only view your inbox three times a day. One hour after you begin work, after lunch, and 30 minutes before you close down for the day. The first hour of work should be spent planning the day and wrapping up what was left over from yesterday.

Step 2: Create folders based on response time needed. Below are the folder names.

  • 01 – end of day
  • 02 – end of week
  • 03 – end of month
  • 04 – end of quarter
  • 05 – travel/tickets
  • 06 – reference

Step 3: Folders 01 thru 04 should be viewed daily to ensure emails are moved based on time as that time approaches. Once the email is replied to or the task is completed, move it to a folder based on the project or person, OR delete it completely. Folder 01 is priority.

Step 4: Share this technique with everyone you know. Spread the word about productivity and focus.

cropped-image1.jpeg

How to Set Up a Home Office

img_3865

Take the stress out of setting up your home office so you can focus on your dreams.

1) Select a designate office area, such as a corner, walk, or room. In no way should it be the bedroom (exception for studio apartments). The bedroom is a place of relaxation and should never be used for work.

2) Determine necessities. Start by making a list of must-haves, such as table, laptop, monitor, keyboard, mouse, notepad, pens, and phone. Depending on your work or business type, necessities vary. Keep in mind that you want at your arm’s reach anything that is needed to make your work successful.

3) Choose the right seating. It can be a yoga ball, office chair, or anything else. Working from home empowers you to focus in comfort, so you should not skimp on seating. If you are starting out, a dining room chair will do the trick. Just add a soft blanket and pillow.

4) Prepare for standing. A stand-up desk can be as simple as stacking large books and placing your laptop on top. We prefer a tray with legs, such as a breakfast bed tray, that sits atop your desk. It can be assembled and disassembled in under a minute. Vasseur Beauty of YouTube inspired us.

5) Start and maintain a planner. This can digital, but we prefer a physical planner that sits on the desk. Feel free to make one that is customized to your work, like we did with a simple mini binder and calendar pages found at Office Max. A personal favorite for productivity tracking is the Productivity Planner by Intelligent Change. To create one for free, see our DIY here.

6) List nice-to-haves. By keeping a list of office accessories that are nice to have, you can shop online for them when deals are good. This just involves planning and patience.

Lastly, keep a gratitude log (free download here by Day Designer) and be thankful for the opportunity you have to work from home. People dream of it, especially those with children. One of our favorite quotes says it all: “The phrase ‘working mother’ is redundant.”

What would meek your home office a dream come true?

Cheers!